Is The Hotel-style Station Management System Easy To Use? The Basic Functional Module Is Being Disassembled

Regarding space (which is what we often call a hotel-style workstation management system), many companies nowadays, especially those with large crowds and small places, or employees who always run outside and don’t stay in the office, want to know whether this thing is easy to use, and whether they can help them manage the desks, conference rooms and other offices, so as not to waste resources! Simply put, this system is to build a platform on the computer or mobile phone, so that employees can make reservations in advance for workstations, conference rooms, and even small places such as telephone rooms and tea lounge areas. So that no one can find a place when they want to use it, so they don’t need to wander around afterwards, or a few people quarrel over grabbing a table.

1. Disassembly of basic functional modules is something that is really useful to us! :

📅 First of all, the appointment function allows employees to choose which day and time period to use which place they want to use, and also see if that place has been occupied by people. This is inconvenient. Whether there are small details such as power supply and network interfaces, this is very important!

🕵️ Then there is real-time monitoring, which means that the administrator can check which place is now used and which place is empty at any time. You can clearly see it on the computer screen without looking at it one by one!

📊 There is also a statistical report function. This is very useful for the boss or the person in the management office. You can see which places are used more and which places are always useless. Based on this drama, you can know whether to adjust the layout of the office to save you from buying so many tables and chairs with dust!

🔑 There is also the access control or sign-in function. Some advanced systems can also be connected to the company's access control card. After making an appointment, you can use the card to swipe the entrance underneath, or click on the sign-in on the small machine when you arrive at the work station, which proves that I am here, so I won't be able to take up the place if I make an appointment!

2. Why use this system? There are still many benefits, especially for companies that want to save money and want employees to be happier to work!

The first big advantage is saving money! You think, if the office is not big and the employees often travel on business or work from home, it would be a waste to fix a table for each person! With this system, everyone makes an appointment as needed. For example, if I come to work today, I will make an appointment with a seat, and if I leave tomorrow, others can use it. This way, the area of buying a desk and renting an office can be reduced, and you can save a lot of money in a year!

The second is to facilitate employees. Employees no longer have to worry about having no place to sit when they come, or snatch the good seat by the window with others! I made an appointment in advance on my phone, and went straight to it when I came, feeling at ease! Some systems can also remember which area you like to sit in. I will recommend it to you next time. It’s so considerate!

The third is that it is easy to use resources clearly and manage! Administrators no longer need to change in Excel tables every day to remember who used the location. The system will automatically help you solve it. Who used it and how long it took, and you will be fined (just kidding!) It’s a basis... No, it’s a basis for statistics!

3. What should you pay attention to when choosing this system? Don’t spend money to buy something that is not easy to use, then you will lose a lot!

⚠️ You must get started! Otherwise, if you build a system, the employees will not know how to use it for a long time, so it would be in vain! The boss scolds him, and the employees scold him. It is the most difficult to deal with when the administrator is stuck in the middle, so the interface must be simple. You can make an appointment with just a few clicks!

⚠️ It has to be connected to other things! For example, if the company uses DingTalk to check in, can this station system be connected to DingTalk? After making an appointment with a work station, I reminded me on DingTalk, how convenient! There are also calendars and emails, which are best to be able to come with each other!

⚠️ The data must be accurate and the response must be fast! If I made an appointment with a work station and went over and saw that the system showed that it was empty and there was actually someone sitting, then who would I ask for to reason? Therefore, the real-time nature of the system is very important. Once someone asks for an appointment there, it will be updated immediately!

⚠️ It is best to read the report and export some data! As mentioned earlier, statistics are very important. The boss needs to look at this to decide whether to change to a larger office next year or whether to reduce stations. Therefore, the system must be able to generate various charts, such as pie charts and bar charts, so that the boss can see at a glance, and it seems that you, the administrator, have done a good job!

4. What else do you often ask about are you who don’t know? Let me tell you a few of the things I often ask about!

Q: Can a few people in a small company use this system? Do you have to have a big company?

Answer: No! If a small company doesn’t want to keep the work station empty, or wants to try this flexible office method, it can also be used! Nowadays, there are many systems that pay monthly or have free trial versions. They have very cheap, and small companies can try it first!

Q: What should I do if the employee has no place to put his personal belongings? Everyone has piles of things on their desks. Wouldn’t it be messy if they make appointments with others?

Answer: This is simple! You can send a small cabinet to each employee, the kind with locks. If your own things are locked into the cabinet after get off work, the table will be vacant, and it will be clean if you come to use it if you are here! Otherwise, I would like to encourage everyone to go to work with light clothes and not memorize so many messy things every day!

I think this space will definitely be a trend in office management in the future, and it will be used sooner or later! Use it early and save money and worry early, and employees are happy too! However, before buying, you must compare more stores, check the demonstration, and find a few employee representatives to try it out if it is useful. Don’t listen to the swearing of the software. It’s really good to use the things yourself!